Assistant Costume Shop Supervisor

TITLE: ASSISTANT COSTUME SHOP SUPERVISOR

TERM OF EMPLOYMENT: Seasonal

SCHEDULE: Full Time, 5/16/2024—8/22/2024

DEPARTMENT: Costume

SALARY: $22.00 – $25.00 per hour

REPORTS TO: Costume Director

MISSION STATEMENT

Broadway Sacramento is committed to the presentation of quality theatrical productions to enrich the cultural life of the greater Sacramento region, the state of California, the United States and the international community. The goals of the organization are to preserve and expand the American musical theatre as an art form by educating new audiences and nurturing aspiring artists.

OVERALL RESPONSIBILITY

Oversee and manage the coordination and planning of day-to-day operations of the costume shop and team. 

KEY RELATIONSHIPS

  • Costume Director
  • Costume Shop Staff and Interns
  • Costume Crafts Head and Artisans
  • Costume Designers and Design Assistants
  • Production Center Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Ensure costumes notes are completed in accordance with deadlines such as fittings, dress rehearsals and opening performance.
  • In collaboration with First Hands and Cutter/Drapers, distribute costume notes to the Stitchers based on priority and ability.
  • Oversee workflow, progress, and quality of the Costume Shop overall; instruct Stitchers on the proper execution of tasks when necessary.
  • Facilitate any maintenance and necessary repairs of equipment during the season. 
  • In collaboration with Costume Director, schedule and supervise all costume shop employees. Assist Costume Director with review and approval of staff timecards for payroll and budgeting purposes. 
  • Keep abreast of costume shop workflow and advise the Costume Director of over-hire needs in order to meet deadlines. 
  • Ensure contractual dates and specific requirements such as restorations outlined in costume rental agreements are strictly adhered to before rental costumes are returned to the vendor.
  • Assist with overall logistics of costumes going to and from the Production Center and theatre as needed through the rehearsal and performance process.
  • Coordinate costume strike with the Costume Director, Costume Rental Coordinator, and Production Center Supervisor. 
  • Schedule dry cleaning pick-up, delivery, and billing following the closing of each production. 
  • Coordinate with the Production Center Supervisor and Costume Rental Coordinator to schedule shipping for all costume rental packages. 
  • Facilitate expenditures, exchanges, and timely returns of unused items in collaboration with the Costume Director, Costume Shop Associates, and Design Team.
  • Assist Costume Director with accounting, receipt tracking, and Expensify.
  • Strictly follow accounting procedures as directed by the Costume Director and Accounting Department. 
  • Perform other duties as assigned by Costume Director. 

QUALIFICATIONS

  • Previous professional experience supervising costume construction required. 
  • Thorough knowledge of costume construction, clothing periods, terminology, and materials.
  • Basic computer skills and knowledge of Microsoft Office Suite and Google Drive.
  • Demonstrated experience in personnel workflow and time management.
  • Demonstrated experience in developing and procedures and creating documentation.
  • Working knowledge of safety standards and implementation. 
  • Ability to set a standard of excellence and inspire a sense of group responsibility among team members.
  • Ability to plan ahead and anticipate potential setbacks.
  • Exhibited self-reliance, creative problem-solving skills, and willingness to seek out all possible solutions to challenges.
  • Remain calm under stress; deescalate when appropriate. Have the interpersonal awareness to read a situation and the needs of those involved. Resolve conflict calmly and succinctly.
  • Ability to teach new or different sewing techniques to staff as needed.
  • Ability to give clear directions, encourage questions, and answer them with patience and clarity when working with staff, interns and/or volunteers.
  • Ability to thrive in a fast-paced environment and adapt to changing priorities and timelines.
  • Ability to work long shifts and overtime hours while maintaining a positive and collaborative attitude.
  • Demonstrate behavior showing a commitment to equity, diversity, and inclusion. Perform work in a manner that is consistent with that commitment.
  • Interrupt behaviors that hinder diversity and inclusion efforts.

PHYSICAL REQUIREMENTS

  • Ability to maintain a stationary position for extended periods.
  • Ability to stand for extended periods.
  • Regularly required to stand, sit, talk, see, and hear.
  • Ability to hear verbal notes and write them down on paper.
  • Frequently required to use repetitive hand motions and to reach and bend.
  • Ability to lift up to 50 lbs. to the height of 3 to 4 feet. 

This job description is intended to describe the general nature and level of work being performed by people assigned to this classification. It is not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. 

ABOUT BROADWAY SACRAMENTO

Broadway Sacramento is Northern California’s premiere producer and presenter of musical theatre, and the largest nonprofit musical theatre in California. Since the inception of Broadway At Music Circus in 1951 under an open-air, circus-style big top, Broadway Sacramento has grown to become the most successful nonprofit performing arts organization in Northern California. Between Broadway At Music Circus and Broadway On Tour, Broadway Sacramento entertains over 250,000 patrons every year.

Broadway Sacramento is committed to creating an equitable, inclusive, and accessible environment and is proud to be an equal opportunity employer.